Useful documents

Multi-Year Projects Handbook
Competitive Bidding Form

Bid Number:

Awarded Vendor:

Complete this form for purchases of equipment or services over 20,000 EUR:

  1. Three competitive bids required for purchases over 20,000 EUR.
  2. This form must contain: bid number, name of the awarded vendor, description of purchase, quote number and total amount for each quote obtained.
  3. Payment schedule to be negotiated with the vendor (≤ 50% in advance, the remainder upon delivery and successful installation)
  4. If vendor submitting the lowest bid is not chosen, please provide a justification for the decision in the space indicated below.
  5. Form must be signed by NPD and emailed to the SPS Office at sps.admin@hq.nato.int.
  6. Electronic copies of vendor quotes must be attached to the email.
  7. Forms submitted without proper documentation will be returned.

Description of Items to be purchased:

Vendor Name and Quote Number:

Vendor Name and Quote Number:

Vendor Name and Quote Number:

Total Amount:

Total Amount:

Total Amount:

Justification for vendor selection if lowest bidder is not selected (see #4 above):

I certify that competition has been solicited and quotations obtained prior to placing orders and requisition in accordance with Project Management Handbook

NPD's signature & date:

Co-Director's signature & date:

Receipt for Stipends

Emerging Security Challenges Division

Science for Peace and Security Programme

Receipt for Stipends

Payment declaration

This receipt certifies that I, stipend recipient name, have received a stipend payment of payment amount and currency for my work on the NATO Science for Peace Multi-Year Project SPS reference number, project title for the period dates under the supervision of project co-director name.

signed and dated

Mothly payment report
Mission form